Legal notice

Personal Data notice

This notice provides guidance on VOLVO’s processing of your personal data.

Identity and contact details of the controller and data protection officer

AB Volvo, (company registration no. 556012-5790), (“VOLVO”) is the controller of the personal data that VOLVO obtains from you and thus responsible for the processing of such personal data under applicable data protection laws and regulations.

Contact details VOLVO: AB Volvo, 40508 Gothenburg, +46 31 66 00 00.

What categories of personal data will VOLVO obtain?

VOLVO will process the following categories of personal data: [Insert the categories of Personal Data concerned.]

Legal basis and purposes of the processing

VOLVO will process your personal data based on [fulfilling an agreement with you and legitimate interest].

VOLVO will process your personal data for the following purposes:
[Insert and describe the purposes for which the Personal Data may be Processed. Make it clear in relation to which purposes Sensitive Personal Data may be Processed.]

How will VOLVO share your personal data?

[Specify the recipients or categories of recipients of the Personal Data, if any.]

Will your personal data be transferred outside EU/EEA?

VOLVO may transfer your personal data to countries outside the European Union or the European Economic Area. If your personal data is transferred to a country that has not been deemed to have an adequate level of protection for personal data VOLVO will ensure that there are appropriate safeguards in place to ensure such protection. This could e.g. be achieved by using standard data protection clauses. For more information about the safeguards used in relation to your personal data and how you may obtain a copy of such safeguards, please contact the VOLVO data protection officer: [Please insert relevant contact details].

In addition (if data is collected in the United States), we may transfer your information outside the United States to our affiliates, business partners, and service providers located in other countries. By using the website, you consent to such transfer to, and processing in, the United States and these other countries.

For how long will VOLVO keep your personal data?

[Insert the period during which the Personal Data will be stored by VOLVO, or the principles used to determine such period (e.g. if the Personal Data will be stored for x months after the expiry of a contract). For more information on the retention period of Personal Data, please see the Volvo Group Guideline on Retention of Personal Data, DIR 001-[●].]

Your data protection rights

You have the right to request from VOLVO access to and rectification or erasure of your personal data, restriction of the processing of your personal data or to object to the processing as well as the right to data portability. You also have the right to lodge any complaints you may have regarding VOLVO’s processing of your personal data to a supervisory authority. For more information about these rights and how to exercise them, please contact the VOLVO.


Deviations shall be approved on the same level of authority as when the document was originally approved.


The original language of Volvo Group policies, directives and guidelines is English. If translated into other languages, the English version is decisive, unless otherwise stipulated by applicable national law.

Periodic review

This document shall be subject to review at least once in every two years.

Supporting documents

The supporting documents to this document are the General Directive regarding Personal Data, DIR 001-[●], the Directive Regarding Personal Data in HR, DIR 001-[●], the Directive regarding Personal Data created or derived from Products and Services, DIR 001-[●], the Directive regarding Personal Data relating to Customers, Suppliers and other Business Partners, DIR 001-[●], the Guideline – Consent Checklist, GUI 002-[●], the Guideline – Consent Fact Sheet, GUI 002-[●], and the Guideline – Sample Notice and Consent Form, GUI 002-[●].